Account Assistant cum Admin

Responsibilities

Manage Accounts Payable and Accounts Receivable processes to maintain accurate and up-to-date financial records
Monitor supplier invoices and collaborate with team members and suppliers to resolve disputes promptly
Maintain Accounts Payable aging reports and verify Statements of Account against invoices to ensure timely payments
Perform data entry and process invoices, including credit control and collections, to optimize company cash flow
Organize and maintain filing systems and documentation to support financial record accuracy and accessibility
Track payment statuses and prepare Statements of Account for customers to facilitate account reconciliation
Update bank balances and cash flow records, and process staff claims to ensure accurate financial tracking
Assist in sourcing supplies by validating vendors and invoices, negotiating pricing, and placing purchase orders to support procurement
Provide daily administrative support to maintain smooth office operations
Execute ad-hoc duties as assigned to support evolving business needs
Assist in preparing quarterly GST returns

Preferred competencies and qualifications

Diploma in accounting or equivalent accounting qualification
Proficient in Microsoft Office applications, especially Excel and Word
Skilled in accounting software XERO
Strong verbal and written communication skills to facilitate clear information exchange
Organized with strong attention to detail to ensure accuracy in financial and administrative tasks
Collaborative team player capable of working effectively with minimal supervision
Ability to communicate in English and Mandarin to engage with diverse clients and suppliers, supporting effective stakeholder interactions (Mandarin required to support communication with diverse stakeholders)

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