ACCOUNTANT

The candidate must be able to manage the company’s accounting function from daily bookkeeping up to monthly reporting, statutory compliance, and year-end audit support.

Core Requirements

• Diploma, degree, LCCI, ACCA, CPA, CA Singapore, or equivalent qualification in Accounting, Finance, or Business.

• Minimum 2–5 years of accounting/bookkeeping experience, preferably in a Singapore company or SME environment.

• Must be confident in using Xero accounting software.

• Able to handle full set of accounts independently, from transaction recording to financial reporting.

• Good knowledge of Singapore accounting practices, GST, CPF, payroll, and statutory compliance.

• Proficient in Microsoft Excel or Google Sheets.

• Able to work independently, meet deadlines, and maintain accurate financial records.

Detailed Accounting Scope

1. Bookkeeping & Daily Transactions

• Record daily financial transactions accurately in Xero.

• Maintain proper bookkeeping records for sales, purchases, expenses, receipts, and payments.

• Upload, file, and organize invoices, receipts, payment vouchers, purchase orders, delivery orders, and supporting documents.

• Ensure all transactions are coded correctly to the right chart of accounts.

• Maintain accurate records for cash, bank, credit card, and online payment transactions.

• Ensure accounting records are complete, updated, and properly supported.

2. Accounts Payable

• Process supplier invoices, bills, and expense claims.

• Match invoices with purchase orders, delivery orders, quotations, and approvals.

• Prepare payment schedules for management review.

• Process supplier payments by bank transfer, cheque, PayNow, GIRO, or other payment methods.

• Maintain vendor records and payment history.

• Reconcile supplier statements and follow up on discrepancies.

• Monitor outstanding payables and ensure payments are made on time.

• Ensure proper approval is obtained before releasing payments.

3. Accounts Receivable

• Prepare and issue customer invoices, credit notes, debit notes, and receipts.

• Record customer payments accurately in Xero.

• Track outstanding customer balances and ageing reports.

• Follow up with customers on overdue payments.

• Reconcile customer accounts and resolve payment discrepancies.

• Maintain debtor records and support management with collection updates.

• Ensure sales invoices are issued correctly and on time.

• Monitor deposits, advance payments, and partial payments.

4. Bank & Cash Reconciliation

• Perform daily, weekly, or monthly bank reconciliation.

• Reconcile company bank accounts, petty cash, credit cards, and payment gateways.

• Investigate and resolve unreconciled transactions.

• Ensure all receipts and payments are properly recorded.

• Monitor bank balances and support cash flow planning.

• Prepare petty cash claims and maintain petty cash records.

5. General Ledger & Month-End Closing

• Prepare journal entries, accruals, prepayments, depreciation, and adjustments.

• Maintain and review the general ledger.

• Perform month-end and year-end closing activities.

• Review trial balance, profit and loss statement, and balance sheet.

• Ensure expenses and income are recorded in the correct accounting period.

• Reconcile balance sheet accounts such as bank, receivables, payables, loans, deposits, and fixed assets.

• Identify errors, unusual transactions, or missing records and correct them promptly.

6. Financial Reporting

• Prepare monthly financial reports for management.

• Generate profit and loss statements, balance sheets, cash flow reports, and ageing reports.

• Provide management with updates on revenue, expenses, cash flow, payables, and receivables.

• Assist in preparing budgets, forecasts, and financial summaries.

• Support management with basic financial analysis when required.

• Maintain accurate and timely financial records for decision-making.

7. GST & Tax Support

• Record GST transactions correctly in Xero.

• Prepare GST reports and assist with GST return filing.

• Ensure input tax and output tax are properly recorded.

• Maintain GST supporting documents for IRAS compliance.

• Assist with corporate tax preparation by providing schedules and accounting records.

• Liaise with tax agents on tax queries and filing matters.

• Keep proper records for deductible and non-deductible expenses.

8. Payroll, CPF & Staff Claims

• Assist with monthly payroll processing.

• Record salary, CPF, levy, commission, allowance, reimbursement, and deduction entries.

• Prepare CPF submission data where required.

• Process staff claims, reimbursements, and petty cash claims.

• Maintain payroll-related accounting records.

• Ensure payroll expenses are accurately recorded in Xero.

• Assist with IR8A, AIS, or employment income reporting when required.

9. Fixed Assets & Inventory Support

• Maintain fixed asset register.

• Record asset purchases, disposals, and depreciation.

• Track company equipment, computers, furniture, and other assets.

• Assist with inventory costing, stock records, and inventory reconciliation if applicable.

• Support stocktake and inventory adjustment entries when required.

10. Audit & Compliance

• Prepare audit schedules and supporting documents.

• Liaise with external auditors, tax agents, corporate secretary, banks, and government agencies.

• Assist with annual audit, tax filing, and statutory reporting.

• Ensure accounting records comply with Singapore requirements.

• Maintain proper documentation for audit trail and internal control.

• Ensure all accounting documents are stored systematically and securely.

11. Internal Controls & Process Improvement

• Ensure proper approval procedures for payments, purchases, claims, and expenses.

• Help improve bookkeeping, filing, invoicing, and payment processes.

• Maintain clear accounting workflows and documentation.

• Identify accounting errors, duplicate payments, missing invoices, and unusual transactions.

• Recommend improvements to reduce manual work and improve accuracy.

• Maintain confidentiality of company financial information.

Software Skills

• Must be proficient in Xero.

• Able to use Xero for invoicing, bills, bank reconciliation, chart of accounts, reports, GST, and month-end closing.

• Proficient in Microsoft Excel / Google Sheets.

• Experience with payroll software, bank portals, payment platforms, or inventory systems is an advantage.

• Able to organize digital accounting records using Google Drive, OneDrive, Dropbox, or similar platforms.

Personal Qualities

• Detail-oriented and accurate.

• Honest, responsible, and trustworthy.

• Organized and able to manage deadlines.

• Able to work independently with minimal supervision.

• Good communication skills.

• Able to follow up politely but firmly with customers, suppliers, and internal teams.

• Comfortable working in an SME or growing company environment.

• Able to handle confidential financial information professionally.