Administrative Assistant / Executive

Statement Of Purpose (Overall Purpose of Job) To provide administrative support to the department / company.

Major Duties & Responsibilities (A) Specific : • Sourcing & procurement of insurance policies & bonds for new & extended projects. • Oversee group project insurances and ensure all client requirements are met, updating and filing records. • Processing of project insurance claims (injury, damages etc.). • Ensure all insurance bonds have been discharged upon completion date. • Annual public liability & work injury compensation renewals. • New / renewal BCA workhead, builder license, bizSafe and GGBS. • Maintain & updating of project master list. • Point of liaison for technical controller, builder endorsements/submissions. • Follow up RIT project completion documents. • Oversee the office facilities responsibilities. • Supervise junior staff to ensure adherence to company policies and standard operating procedures (SOPs). • Assist in internal & external audit matters, such as updating IMS, GGBS, SR audits, etc.

(B) General : • Handle facilities-related & administrative related matters within the Company. • Other duties as assigned.

(C) Safety : • Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements (A) Education, Qualifications & Special Training : • “O” Level with credits in English and Mathematics or equivalent. • Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills : • Basic technical knowledge of building & office facilities. • Good working attitude, self-motivated and able to work independently. • Good communication skills (verbal and written). • Knowledge in general & commercial insurance lines.

(C) Experience : • Preferably with at least 1 year relevant experience in construction sector.