HR & Admin Executive

We are looking for a proactive, organised, and hands-on HR & Admin Executive to support the daily HR operations and general office administration of our retail business. The ideal candidate should be detail-oriented, able to multitask in a fast-paced environment, and willing to learn and grow with the company.

Responsibilities

• Support daily HR operations, including payroll processing, leave administration, attendance tracking, employee benefits, and staff records maintenance.
• Administer payroll and attendance records using the company’s HR and payroll system.
• Handle recruitment coordination, including job postings, interview arrangements, onboarding, and exit procedures.
• Prepare HR documents such as employment contracts, confirmation letters, warning letters, and increment letters.
• Maintain proper employee records, HR documentation, and filing systems.
• Liaise with MOM, CPF, and relevant authorities on work pass applications, renewals, cancellations, and other HR-related matters.
• Support performance appraisal exercises, annual increment, and bonus administration.
• Coordinate staff insurance, medical claims, and employee engagement activities.
• Assist in implementing HR policies and ensuring compliance with company policies and Singapore labour regulations.
• Support general office administration and coordination of administrative matters as required.
• Assist in coordinating company meetings, training arrangements, staff activities, and company events.
• Be resourceful in supporting applications and coordination of relevant government grants, training grants, and company support schemes where applicable.
• Support process improvements and future HR digitalisation initiatives when required.

Requirements

• Diploma or Degree in Human Resource, Business Administration, or related discipline.
• Minimum 2–4 years of relevant HR experience, preferably in retail or service industry.
• Familiar with Singapore Employment Act, MOM regulations, CPF, payroll administration, and basic HR practices.
• Experience in using HR/payroll systems, preferably WhyzeHR, will be an advantage.
• Proficient in Microsoft Office applications.
• Good communication, interpersonal, and organisational skills.
• Able to multitask, work independently, and manage responsibilities in a fast-paced environment.
• Positive attitude, resourceful, and willing to learn.

Interested candidates:
Please submit your updated resume with details of your current/last drawn salary, expected salary, notice period, and reason for leaving.