ACCOUNTS EXECUTIVE

RESPONSIBILTY
To assist the Finance Manager to manage and maintain a complete and accurate full set of accounts, ensuring all financial transactions are recorded in accordance with company policies and standard accounting procedures, and to support the preparation of financial and management report.

Financial Accounting

• Handle and maintain full set of accounts
• Maintain accurate and up-to-date records of all financial transactions
• Maintain general ledger, cash book, and accounting schedules
• Record journal entries and ensure proper documentation
• Perform monthly reconciliation of bank, debtor, creditor, supplier, customer, inter-company, and inventory accounts
• Prepare bank reconciliation statements &schedules
• Ensure timely month-end and year-end closing of accounts
• Prepare all journals and balance sheet schedules for monthly closing
• Verify completeness and accuracy of accounting documentation
• Verify and check accounting entries and cheque transactions

Financial Reporting & Analysis

• Prepare monthly management and financial reports
• Assist in annual budgeting and forecasting
• Prepare variance analysis for Balance Sheet, Profit & Loss, and Cash Flow

Cash & Banking

• Maintain petty cash and ensure proper reconciliation
• Prepare banking documentation and support bank transactions
• Monitor daily cash flow positions

Accounts Payable & Receivable

• Oversee and maintain Accounts Payable (AP) and Accounts Receivable (AR)
• Process supplier invoices and verify supporting documents
• Prepare payment vouchers and support payment processing
• Monitor customer outstanding balances and follow up on collections
• Issue invoices, debit notes, credit notes and customer statements

Inventory Control

• Conduct quarterly physical stock-taking
• Manage and participate in yearly inventory audits
• Reconciliation of stock discrepancies
• Maintain inventory records in coordination with relevant departments

Tax, Compliance & Audit

• Prepare GST submissions
• Ensure compliance with company policies, accounting standards and regulatory requirements
• Support internal and external audit processes and activities
• Prepare and provide required documentation for audits
• Maintain proper audit trails for all financial transactions

Documentation & Records Control

• Maintain proper filing (physical and electronic) of accounting records
• Ensure documents are complete, traceable, and easily retrievable
• Comply with document control procedures in line with ISO requirements

Administrative Support

• Perform clerical duties related to accounting functions

REQUIREMENT

• Diploma or Degree in Accounting / Book-keeping equivalent
• Minimum 2-3 years of experience handling full set accounts
• Strong knowledge of accounting principles, financial reporting, GST and relevant tax regulations
• Familiar with accounting software and Microsoft Office applications, especially Excel
• Independent, meticulous, highly driven, and self-motivated
• Good leadership, communication and organizational skills
• Ability to work independently and meet deadlines