Logistics Coordinator

Job Summary

Coordinate and support transportation and logistics operations to ensure timely, compliant and efficient movement of materials, equipment and shipments across departments, while maintaining accurate records and supporting continuous improvement initiatives.

Responsibilities

• Coordinate daily transportation deployment plans for worker transport, material collection and delivery, equipment shifting and customer shipment activities to meet operational needs.
• Monitor vehicle usage to ensure compliance with safety regulations, legal requirements, preventive maintenance schedules and operational readiness.
• Liaise with internal stakeholders and external parties such as Sales Coordinators, freight forwarders and drivers to prepare accurate and timely shipment documentation including Delivery Orders, Tax Invoices and import/export permits.
• Supervise cargo preparation, loading, unloading and shipment activities to ensure smooth logistics operations and timely delivery.
• Maintain and update operational records and reports, including transportation and shipment schedules, delivery documents, vehicle incidents and logistics KPIs for performance tracking.
• Assist in preparing and submitting reports and documentation required under ISO standards, company SOPs and management requirements to ensure compliance.
• Support continuous improvement initiatives aimed at enhancing logistics efficiency, service quality and operational effectiveness.

Preferred competencies and qualifications

• Diploma in Logistics, Supply Chain Management, Business Administration or related discipline.
• Minimum 2 years of relevant experience in logistics, transportation, warehouse or supply chain operations.
• Possess a valid Singapore Class 3 Driving Licence; forklift licence is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, Outlook) for documentation and reporting.
• Strong communication and interpersonal skills to liaise effectively with internal departments, customers, vendors and drivers.
• Ability to work independently and collaboratively within a team environment.
• Proactive, responsible, and detail-oriented with a positive "can-do" attitude.
• Familiarity with logistics documentation, shipment coordination and transportation operations.
• Effective written and spoken English communication skills, including email correspondence.