Executive, People Operations (Generalist)

KEY RESPONSIBILITIES

Recruitment

• Manage the end-to-end recruitment process, including job postings, resume screening, interview coordination, preparing salary proposals, and extending offers.

• Partner with hiring managers to understand manpower needs and build suitable talent pipelines.
• Liaise with recruitment agencies as required to support hiring efforts.
• Facilitate onboarding for new hires, including document collection, HR system data entry (full-time and part-time), and orientation.
• Maintain accurate employee records and ensure HR databases are updated in compliance with company policies and statutory requirements.
• Prepare and issue HR-related documents such as Letters of Appointment, Transfer, Termination, Warning, and other employment letters.
• Provide guidance and support to employees on HR policies, procedures, and benefits.
• Act as a point of contact for employee relations matters, including investigations and conflict resolution.
• Collaborate with managers to support performance management initiatives (goal setting, evaluations, development planning).
• Regularly update organizational charts and prepare weekly reports on headcount movements and recruitment status for the CEO and hiring managers.
• Stay informed about HR practices, trends, and regulations, and recommend continuous improvements.

HR Administration

• Coordinate and manage interview scheduling with senior management, including candidate communications and invitation issuance.
• Maintain accurate and up-to-date employee records, both physical and digital
• Prepare documents such as employment contracts, letters (confirmation, promotion, resignation, warning, etc.)
• Support onboarding and offboarding processes, including document collection and system updates
• Manage filing, documentation, and confidentiality of HR records
• Manage end-to-end inventory and coordination of uniforms, aprons, company passes, and staff IDs, including issuance, tracking, and returns.
• Oversee access card administration and office mail management, including issuance, tracking, returns and record updates.
• Perform other ad-hoc duties or special projects as assigned.

 REQUIREMENTS

• Singaporean/SPR only.
• Minimum Diploma / Degree in HRM or related.
• Minimum 1–2 years of experience in HR or recruitment
• Well-organized with the ability to manage multiple roles at once
• An innovative team player, self-motivated, pro-active, independent and meticulous.
• Familiarity with Info-Tech Payroll Software will be an added advantage.