Secretary (Admin & Maintenance)
Job Description
Location: Tai Seng
Working Days: 5 Days
Working Hours: 9am to 6pm
About the Role
We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination.
The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations.
Key Duties and Responsibilities
Manage and maintain the CEO’s calendar, appointments, and daily schedule
Screen incoming calls and correspondence for the CEO
Organise and coordinate monthly management and departmental meetings
Prepare reports, presentations, and meeting materials as required
Arrange travel, transport, and business reservations for the CEO
Liaise with outsourced IT vendors on internet connectivity and IT equipment matters
Coordinate procurement of IT equipment and office devices
Oversee maintenance of CCTV and office security systems
Coordinate monthly pest control services
Manage courier services (e.g., FedEx, DHL)
Oversee procurement of office stationery and pantry supplies
Manage printing of business cards
Administer security access cards for employees
Arrange annual fire extinguisher inspections
Manage meeting room bookings and ensure meeting facilities are properly maintained
Set up video conferencing equipment when required
Coordinate company events, festive celebrations, and customer gift arrangements
Coordinate purchase of office furniture when required
Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)
Coordinate air-conditioning servicing and utility matters
Manage corporate mobile phones issued to sales staff and plan renewals
Perform ad-hoc duties and projects as assigned by the CEO
Requirements
Diploma or equivalent qualification in Business Administration or related discipline
At least 2–3 years of relevant experience in secretarial or administrative support
Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
We regret that only shortlisted candidates will be notified.
Careerstar International Pte Ltd
EA License No: 03C3254
EA Personnel No: R23115696
EA Personnel Name: Chin Lee Wei