Administrative Executive

Job Scope

1. Administrative Support

• Provide full administrative support to the Business Development Department
• Manage department calendars, appointments, and meeting schedules
• Handle correspondence, emails, couriers and phone enquiries
• Maintain proper filing and document control systems
• Coordinate meal arrangements, site meetings, travel arrangments and claims for team
• Monitor office supplies and administrative requirements·        
• Assistwith hardcopy and softcopy documentation control, filing, scanning and updatingincluding email correspondence
• Support onboarding arrangements for new team members
• Liaise with HR, Finance, Project team, Company Secretary and other departments

2. Business Development Coordination

• Updating information databases
• Assist in market research and competitor analysis
  - Daily internet news search for articles related to the business of real estate
  - Quarterly updates from JTC and URA on property market news and information
  - Monthly updates from Singapore Tourism Board and Changi Airport on visitor numbers
• Coordinate & scheduling of meetings with clients, consultants, vendors and partners
• Follow up on pending submissions, approvals, and documents
• Maintain records of contracts, agreements, and project references
• Assist in organizing networking events, client visits, and corporate functions
• Sending out Christmas/New year greeting for the team during year end

Qualifications

• GCE OLevel or relevantqualification (Diploma in Business Admin)
• Minimum 3-4 years of relevantadministrative experience
  Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook)
  Good organizational and multitasking skills
  Strong communication and coordination abilities
• Taking on additionalad-hoc administrative support role
• Able towork independently and meet deadlines
• Energeticand able to work in afast-paced environment
• Preferred work experience in areal estate or property related company

Please email an updated resume to [email protected]