Project & Communications Executive (Contract)

Project Management

• Manage sub-projects from end-to-end, under the oversight of the core team
• Track and manage project deliverables to ensure they are on time, on track, and aligned to requirements
• Coordinate with stakeholders to monitor progress, align expectations, and ensure timely communication of updates and milestones
• Prepare proposals and supporting materials based on inputs and requirements to facilitate discussions and decision-making
• Support project administration, including documentation, records management, and coordination of implementation, events, and engagement activities

Internal communications

• Develop visually appealing and effective communication materials (i.e. electronic direct mail (EDMs), newsletters, internal memos, and other engagement materials)
• Ensure that the message conveyed in communication materials are clear and concise, complementing the visual designs to enhance overall communication
• Perform basic monitoring and analysis of engagement material performance metrics (i.e. track click through rates) 
• Provide support in SharePoint page development & maintenance for CDOO and Data Community
• Maintain the newly developed intranet page

Procurement Support

• Provide procurement support which covers, but is not limited to seeking and comparing quotations in compliance with HPB's Procurement Guidelines
• Provide support in procuring of prizes for CDOO events and quizzes

Administrative tasks

• Tracking of Key Performance Indicators (KPIs) of relevant data initiatives for reporting
• Any other administrative duties or tasks as assigned from time to time

Requirements:

• At least Diploma from a recognized institution or with 3 years of work experience.
• At least 2 years of experience in internal communications experience (i.e creating effective & visually appealing communication materials such as EDMs, newsletters, internal memos, and other engagement materials)
• At least 2 years of proven project management experience (e.g. driving small-scale projects end-to-end, coordinating with stakeholders, and managing timelines)
• Proficiency in Canva and other relevant design or communication tools  
• Ability to distil complex concepts into clear, simpler and actionable messages
• Excellent communication skills, with minimally 1 year of experience developing presentation decks and proposal
• Team player who can also work independently
• Knowledge or experience in data and/or digital domains is preferred

EA Personnel Name: Jackie Ng
EA Personnel No: R22109024
EA License No: 95C5411