Executive / Senior Executive (Corporate Hospitality & Events)

Key Responsibilities

• Coordinate and manage VIP hospitality arrangements for business partners, clients, senior management and external guests.
• Ensure a seamless, professional, and courteous hospitality experience that reflects the company’s corporate image and service standards.
• Plan and execute corporate events, management meetings, team-building activities, annual dinners and other company functions.
• Liaise with vendors, venues, hotels, and internal stakeholders to ensure smooth execution of events and hospitality arrangements.
• Provide coordination support for selected leadership-related private engagements and family events where applicable.
• Prepare event-related materials including guest lists, event rundowns, briefing notes, itineraries and presentation materials where required.
• Manage end-to-end event logistics including venue booking, catering, transportation, accommodation, flight arrangements, AV setup and on-site coordination.
• Monitor event budgets, prepare budget forecasts, track expenses, and coordinate invoicing and payment processes.
• Maintain proper administrative records, inventories, and documentation related to events and hospitality activities.
• Handle event and guest-related issues promptly, professionally and with good judgment.
• Provide administrative and coordination support for corporate activities and management initiatives as assigned.

Job Requirements

• Diploma or Degree in Business Administration, Hospitality, Event Management, Marketing, Communications or related disciplines.
• Minimum 3–5 years of relevant experience in corporate hospitality, event management, administration, hotel operations, guest relations or related fields.
• Candidates with experience in luxury hotels, airline premium services, MICE, corporate guest relations, or high-profile business hospitality environments are highly preferred.
• Strong interpersonal, communication, organizational and coordination skills with attention to detail.
• Mature, presentable and service-oriented with strong business etiquette and professionalism.
• Able to manage multiple tasks independently in a fast-paced and dynamic environment.
• Resourceful, proactive and able to handle confidential matters and last-minute changes with composure.
• Proficient in Microsoft Office applications including PowerPoint and Excel.
• Fluent in English and Mandarin to communicate and coordinate effectively with English- and Mandarin-speaking stakeholders and external parties as required.
• Flexibility to support events and VIP hospitality activities, which may occasionally require work outside standard office hours, including weekends.