ADMINISTRATION MANAGER

Company Overview

HONG TAI CONSTRUCTION & ENGINEERING PTE. LTD. is a construction and engineering company focused on delivering quality projects and efficient operational management.

Job Summary

Oversee and manage daily administrative operations to ensure smooth office functioning, support management, and coordinate communication across departments.

Responsibilities

• Manage daily office administration tasks and maintain accurate company paperwork
• Prepare, file, and organize company documents and records to ensure easy retrieval and compliance
• Coordinate communication and activities with clients, suppliers, workers, and internal teams to support operational flow
• Assist management by scheduling meetings, preparing reports, and following up on action items to support decision-making
• Handle correspondence including emails, phone calls, and other administrative communications promptly and professionally
• Support HR functions by maintaining staff records, tracking attendance, and coordinating worker arrangements
• Monitor and manage office supplies to maintain efficient office operations
• Execute ad-hoc administrative duties assigned by management to support business needs

Preferred competencies and qualifications

• Previous experience in administration or office management
• Proficiency in Microsoft Office, email, and basic computer applications
• Experience in construction or related industry
• Ability to communicate in English; knowledge of Chinese or other languages is advantageous but not essential
• Strong communication and coordination skills
• Ability to work independently and manage multiple tasks effectively
• Responsible, organized, and detail-oriented