Administrative Executive

Administrative Executive (Construction Industry)

• Location: Singapore

• 5-Day Work Week

Working Hours:

• Monday – Thursday: 8:30 AM – 6:30 PM
• Friday: 8:30 AM – 5:30 PM
• Performance Bonus for Good Performance

Job Responsibilities

Administrative

• Maintain proper filing system (hardcopy & softcopy)

• Prepare quotations, purchase orders, delivery orders and invoices

• Create and maintain project listing and running numbers

• Assist in materials ordering and coordinate with suppliers on delivery schedule

• Liaise with clients, subcontractors and vendors on documentation matters

• Arrange site passes and submit workers’ name list when required

• Monitor office inventory (PPE, T-shirts, stationery, etc.)

• Prepare completion reports and other project documentation

• Schedule meetings and manage general office correspondence

Human Resource

• Apply, renew and cancel Work Pass (WP/SP/EP)

• Liaise with MOM on work pass matters

• Maintain employee records and personal files

• Manage annual leave, medical leave and unpaid leave records

• Arrange workers’ training (CSOC, CoreTrade, safety courses)

• Process monthly payroll and overtime calculation

• Monitor work pass, medical and training expiry

• Assist in onboarding and offboarding of employees

Basic Accounting (Data Entry)

• Data entry of invoices and expenses into accounting system

• Keep track of PO and payments received

• Follow up on outstanding payments

• Assist in simple monthly revenue and expense tracking

Requirements

• Degree in Business Administration / HR / Finance / Accounts or related field

• Experience in construction industry preferred

• Familiar with MOM work pass application process is an advantage

• Proficient in Microsoft Office (especially Excel)

• Organized, responsible and able to multitask