Executive Assistant

Company Overview

Asia Reinsurance Brokers (ARB) is an independent specialist provider of reinsurance and insurance risk solutions. Headquartered in Singapore and licensed by MAS, ARB serves insurers, reinsurers, brokers, corporations, agents, banks, and interest groups across Asia.

Job Summary

Provide comprehensive executive support to the Chairman/CEO, manage corporate secretarial tasks, and oversee office operations to ensure efficient administration and strong stakeholder relationships.

Responsibilities

• Act as the primary liaison for the Chairman/CEO with internal stakeholders and external clients to build and maintain strong professional relationships
• Deliver confidential executive support by managing secretarial and administrative duties with discretion to protect sensitive information
• Draft business documents and maintain records of confidential materials to support corporate secretarial functions
• Develop and maintain an organized documentation and filing system to enhance information accessibility and security
• Coordinate office operations including managing relationships with building and facilities management, cleaning services, and controlling stationery inventory
• Perform additional administrative and ad-hoc duties as required to support organizational needs

Preferred competencies and qualifications

• Diploma or Degree in any discipline
• Secretariat qualification is advantageous
• Experience supporting senior executives is preferred
• Proficiency in Microsoft 365 applications (Teams, Outlook, Excel, Word, PowerPoint)
• Ability to maintain strong confidentiality and discretion when handling sensitive information
• Exceptional attention to detail with advanced planning and organizational skills to manage multiple priorities
• Excellent time management skills to prioritize tasks and meet deadlines
• Effective verbal and written communication skills to facilitate clear and professional interactions