Sr Executive/Asst Manager, Estate

Job Role Overview

Lead and supervise a team of Estate staff in the smooth running of the Estate operations to achieve optimal effectiveness and efficiency.

Job Responsibilities

1.    Operations Responsibilities

·      Work closely with event coordinators from respective departments by providing logistical support, storage and space maintenance.

·      Manage security card access system and a team of contracted security guards

·      Review and update processes, policies and procedures in compliance with regulations and required standards for facility management.

·      Manage and contract the use of SBC facilities and utilities with external parties for rental, lease and extended use of dormitories, apartments, worship hall, classrooms etc)

·      Ensure proper security protocols, access card systems and security monitoring measures are in place and enforced throughout the premise.

·      Manage a team of cooks who would provide meals to employees and students.

2.    Estate Responsibilities

·      Plan and manage College’s building facilities effectively (i.e. offices, classrooms, dormitories, canteen, carpark, landscaping etc), including operations, security and fire-safety.

·      Conduct fire drills and other fire safety matters, and carry out regulatory submissions as required.

·      Identify and drive improvement projects and manage facilities upgrade and cost control.

·      Maintenance of building facilities: water systems, electrical and solar power systems, air-conditioning systems and other equipment to ensure safety and business continuity.

·      Handle procurement of materials and services to justify for cost-effectiveness.

·      Manage and update contracts and licenses renewals to ensure no lapses in maintenance schedules, validity of contracts, licenses and lifespan of equipment and parts.

·      Source, engage and coordinate contractors, builders, architects etc for renovation or rectification work.

·      Compile quarterly report, asset listings and budget proposal.

·      Manage and mentor student helpers.

·      To attend promptly (including after office hours) to emergencies such as power failure, water leakage.

3.     Maintenance Supervisor Responsibilities

·      Daily facilities check, identify rectification work and track resolutions progress to ensure safety, smooth and timely resolutions.

·      Brief and assign daily repair/maintenance tasks to onsite maintenance technicians.

·      Lead and monitor the repair work and work solutions progress.

·      Physical and online procurement of spare parts for repairs.

·      Maintain inventory stock of spare parts for repairs.

·      Update and submit monthly maintenance checklists.

4.     Other Responsibilities

·      Support Facilities Subcommittee and Campus Redevelopment Committee administratively

·      Any other duties and assigned by Senior Director Administration

Job Specifications

·      Degree in Mechanical, Electrical or Civil Engineering or Facilities Management discipline preferred

·      Minimum 5 years’ experience in facilities maintenance, including 2 years in College setting preferred

·      Hold a detailed understanding of building procedures and infrastructure

·      Proven experience of having a flexible approach and the ability to work under pressure

·      A working appreciation of contracts and contract management

·      Track record of leading, motivating and developing teams

·      Flexible in working hours to meet the needs of the College

·      Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC

·      Basic knowledge of space planning and utilisation would be good to have

·      Good stakeholder management and able to engage with Senior Management confidently

·      Able to attend in the event whereby the breakdown requires after office hours and/or weekends.

·      Possess certification of Fire Safety Manager (SCDF) will be advantageous

·      Ability to take initiative and effectively operate with general direction.

·      Excellent written and verbal communication skills.

·      Strong organisational and analytical skills.

·      Independent, able to work with minimum supervision and have a good understanding of critical workflow

·      Pro-active, ability to prioritize work and provide efficient and timely service to achieve desired results