Logistics Executive

Summary:

The Logistics Executive plans and manages the logistical activities of the terminal based on the storage customers’ requirements and terminal operational facilities. He/she generates periodic reports and provides updates on stock inventories to customers and authorities.
The Logistics Executive works independently and possesses strong planning, communication and interpersonal skills.

Job Responsibilities:

1) Perform customer service tasks:

• Plan logistical activities effectively and efficiently based on understanding customers’ nominations and terminal’s operational capabilities through planning vessels turnaround, other product movement efficiently, and managing the flows materials in/out of the terminal

• Possess the abilities to develop & implement schedules for vessel operations, and able to work under pressure in fast paced environment

• Attend to queries and complaints with regards to the logistical activities and provide solutions within time limits, follow up to ensure resolution

• Prepare Shipping document for vessels operations

• Perform vessel vetting and sanction checks

• Schedule and coordinate customer meetings and terminal visit/audits

• Provide weekly/monthly stock inventory report to customer(s)

• Perform Weekly/Monthly Customs reporting

• Generate/Post/Distribute weekly/monthly invoice(s)

2) Perform business administration tasks:

• Generate, analyse and maintain reports such as KPI and inventory reports for customers and customs authorities to ensure compliance

• Follow up on Accounts Receivable matters

• Provide technical support on various technical issues when needed

3) Perform cargo and/or material handling and delivery tasks:

• Coordinate closely with external (customers, surveyors, shipping agents) and internal stakeholders so that logistical activities are executed smoothly

• Perform Customs Clearance Permit for all import and export shipments, including preparation, document submissions, declaration, filing, and facilitation of customs audit

• Shipping document preparation, submission, declaration and filing

Job Profile:

• Possesses at least a Business or Logistics related Diploma
• Have at least 2 years of logistics/ planning / customer service experience ideally in a Terminal Storage / Oil & Gas industry
• Have excellent analytical skills and ability to interpret data to make informed decisions
• Able to multi-task and work independently
• Possesses good negotiation, communication, and interpersonal skills
• Is detailed-oriented with a commitment to accuracy and quality
• Ability to thrive in a fast-paced environment and adapt to changing priorities

Please note:

• This position is based in Jurong Island
• The Logistics Executive is required to be on a 2-week planning rotation, with standby 24x7. You shall be compensated with a standby allowance for this.
• Official Working hours: Mon - Fri, 0830 - 1700 hours

We offer you among other things:

• Special benefits and company events organized for employees
• Employees are covered under the group insurance plan, with dependent coverage for hospitalization
• Lunch is provided while in the terminal and company shuttle bus transport to and from Jurong East MRT