Finance Assistant

Key Responsibilities

· Participate in all equipment purchase/sales contracts signing process, provide necessary financial assistance to the sales department

· Work closely with the invoice specialist on Proforma invoice and tax invoices under every contract, ensure that revenue confirm strictly follow local financial regulations

· Remind sales department to avoid overdue from customer and admin department to avoid overdue to group company

· Prepare AR details for three business units including rental/sales/after sales according to the invoices issued and payments received

· Record and follow up with the sales department on monthly AR meeting

· Assist finance manager on annual AR confirmation during group audit period

· Check AP and SOA from suppliers monthly and resolve the differences

· Assist the finance manager to avoid AP overdue

· Collect and manage all supplier tax invoices monthly

· Deliver all necessary tax invoices and supporting documents to agents quarterly

· Check GST record difference in SAP and agent submission form

· Analyse differences and submit to finance manager for final approval

· Fixed assets cards management including purchase/sales/scarp

· Manage fixed assets bookkeeping

· Notify and organise year end fixed assets counting with operations department, submit summary reports to finance manager and CEO for final approval

· Monitor stock with the warehouse keeper according to company inventory management regulations

· Manage inventory bookkeeping

· Assist the finance manager to conduct monthly inventory count, submit summary reports to finance manager and CEO for final approval

· Prepare necessary supporting documents as required by the local auditors

· Focus on the local adjustments and make necessary explanation to finance manager and CEO

· Prepare payment input in HSBC online banking system according to the authorised payment application form

· Input all payment vouchers to the SAP system in order

· Support HQ financial systems online work and act as the billing and reviewing role

· Other occasional finance related work arranged by the finance manager

Requirements

· Diploma or Degree in Accounting, Finance, or a related business field

· Excellent knowledge of Excel and accounting software

· Strong knowledge of bookkeeping

· Exceptional organizational abilities, high attention to detail, and excellent numerical skills

· Able to work independently and in a team