Accounts Assistant ( AP )

Position objective and summary

Main tasks / activities / responsibilities

Accounts Payable function :

Verify and match invoices received and ensure that all supporting documents are attached.
Process and prepare payment for all vendor invoices, employee's expense reimbursements and petty cash.
Update invoice and payment information into accounting system.
Prepare payment schedule for cash budgeting of the Accountant.
Prepare AP reconciliation.
Assist in the monthly closing of accounts.
Provide Monthly AP Aging Analysis for Directors' Meetings.
Liaise with bankers and external auditors as required.
Perform other relevant ad-hoc duties as assigned.

Accounts Receivable ('AP') function :

Ensure accurate invoice data entry by Project Admin/Commercial department.
Maintain the accounts receivable system, including records of invoices issued, client and customer details, and other relevant information to ensure that it is up to date and accurate.
Track account details for non-payments, delayed payments or other irregularities and notify finance team and respective Project HOD and AR collection issues.
Adhere to all accounts receivable policies and procedures, including obtaining relevant authorisations for raising debit note and CN.
Receive and bank in cash and cheque collections as required.
Download daily bank statement and prepare daily cash report.
Follow-up overdue client and customer invoices to ensure their payment.
Provide Monthly AR Aging Analysis and Rental Schedule for Directors' Meeting.
Prepare intercompany billing and reconciliations.

Job requirements

Minimum Diploma, Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.
Minimum 1-3 years of working experience in the related field.
Experience in accounts payables and foreign exchange.
Knowledge in general accounting procedures.
Experience in accounting system and proficient in Ms Office(Excel and Word).
Good interpersonal and communication skills.

Job Description