Receptionist cum Administrative Assistant

Office Receptionist:

• Greet visitors, clients, and employees with a warm and welcoming attitude.
• Respond to telephone or electronic enquiries or forwarding to appropriate person and take accurate messages when necessary.
• Handle correspondence, including emails, phone calls, outgoing mail, courier packages and other communications.
• Maintain neat appearance of reception area, conference rooms and other common area
• Schedule appointments, meetings, and conference rooms, coordinating with internal staff and external clients as needed.
• Perform other clerical receptionist duties such as filing and photocopying
• Assist with office and pantry supplies orders and maintain stationery stock levels
• Other ad hoc duties.

Administrative Support:

• Assist in preparing and distributing internal communications, memos, and reports as needed.
• Coordinate travel arrangements and accommodations for staffs/ clients, including booking flights, hotels, and transportation.
• Coordinate the ordering and distribution of name cards for employees.
• Assist in preparing employee welfare arrangements.
• Assist in planning and organizing office events, such as social gatherings, including coordinating catering, venue bookings, and logistics.
• Oversee the maintenance of office equipment and liaise with vendors for repairs and servicing as required.

Requirements:

• Strong organization and administration skills
• Strong Microsoft Office (Excel, Word, Powerpoint) skills
• Proficient in English and Chinese in order to liaise with Mandarin speaking associates
• Good team player, willing to learn, proactive and detail-oriented
• Able to work independently and multi-task