CEO Assistant

Job Summary

As the CEO Assistant, you serve as a strategic partner to the CEO. You are the operational glue that enables the CEO to focus on high-level decision-making. You will manage complex schedules, facilitate internal communication, and drive special projects across the organization.

Responsibilities

• Manage the CEO’s calendar by prioritizing incoming requests and controlling access to maximize executive productivity
• Represent the CEO in meetings by taking minutes, tracking action items, and ensuring department heads follow through on commitments
• Streamline internal workflows by drafting professional correspondence and preparing briefing materials, presentations, and reports for board or investor meetings
• Lead cross-functional projects assigned by the CEO, such as office expansion, internal policy rollouts, or event planning, to successful completion
• Handle sensitive legal, financial, and personnel information with strict confidentiality and professionalism
• Communicate the CEO’s vision clearly and professionally to internal and external stakeholders using strong verbal and written communication skills
• Navigate ambiguous situations independently using diplomacy and emotional intelligence to maintain effective working relationships

Preferred competencies and qualifications

• Experience with project management tools such as Notion, Trello, or Asana
• Proficiency in Google Workspace and Microsoft Office