QS & Logistics Executive

Job Summary

Manage end-to-end material take-off, procurement coordination, quantity verification, and commercial documentation to support SolarGy’s project execution by ensuring accurate quantity tracking, cost-effective sourcing, supplier coordination, and timely material delivery aligned with project requirements.

Responsibilities

• Prepare and verify material take-offs / quantity take-offs based on project drawings, specifications, and project requirements for solar PV, electrical, and structural works.
• Review project drawings and documents to ensure accurate material quantities for procurement and project execution.
• Source, compare, and evaluate supplier quotations for PV components, electrical equipment, mounting structures, and related materials to support cost-effective purchasing decisions.
• Negotiate pricing, payment terms, and delivery schedules with suppliers to achieve competitive procurement outcomes.
• Prepare and administer Purchase Orders (POs), supplier comparisons, and procurement documentation in accordance with company procedures.
• Verify procured materials against approved specifications, quantities, and project requirements to ensure compliance and accuracy.
• Track material usage, delivery schedules, and quantity balances to ensure proper allocation and minimise shortages or over-ordering.
• Maintain accurate records of material quantities, procurement documents, supplier contracts, delivery orders, and invoices for traceability and audit purposes.
• Collaborate closely with Project Managers, Engineers, and Operations teams to ensure material requirements are accurately captured and fulfilled according to project timelines.
• Monitor supplier performance on pricing, quality, and delivery reliability, resolving issues such as quantity discrepancies, delays, or defects.
• Support subcontractor and supplier claim verification by checking delivered quantities and supporting documents.
• Manage inventory records, material issuance, and loan stock reconciliation to ensure accountability and proper quantity tracking.
• Coordinate logistics and delivery schedules to ensure materials arrive on time and in sequence with project schedules.
• Consolidate shipments and optimise procurement planning to reduce unnecessary costs, delays, and wastage.
• Liaise with suppliers, freight forwarders, and internal teams to ensure smooth material flow from sourcing to site delivery.

Preferred competencies and qualifications

• Diploma or Degree in Quantity Surveying, Building, Construction Management, Engineering, or related field
• 1–3 years of experience in QS, material take-off, procurement, or project coordination roles
• Experience in construction, solar PV, electrical, façade, or metal works industries preferred
• Strong understanding of material take-off, quantity verification, supplier coordination, and procurement documentation
• Good negotiation and commercial awareness in supplier sourcing and purchasing
• Strong attention to detail in reviewing drawings, quantities, and procurement records
• Proficiency in AutoCAD reading, Excel, and quantity tracking tools preferred
• Effective communication and coordination skills to work with project teams, suppliers, and logistics partners
• Organised, proactive, and able to manage multiple projects and urgent requirements efficiently