Corporate Secretarial Executive

Senior/Junior Corporate Secretarial Executive

Key Responsibilities:

Company Secretarial Services:

• Assist the Manager in the full spectrum of company secretarial duties, including the preparation of board resolutions, minutes, and statutory documents.
• Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance under Singapore Companies Act 1967 and other relevant guidelines.

Statutory Compliance:

• Monitor and manage statutory deadlines for filing annual returns, financial statements, and other required documents.
• To ensure that information lodge with ACRA is correct and accurate.
• Stay updated on changes in regulatory requirements affecting clients and provide timely guidance.

Board and Shareholder Meetings:

• Coordinate and organize board and shareholder meetings.
• Prepare meeting agendas, minutes, and resolutions in compliance with Company Act standards.

Documentation and Record Keeping:

• Maintain accurate and up-to-date statutory records for clients.
• Organize and manage documentation related to clients' corporate affairs.

Client Onboarding and Due Diligence:

• Facilitate the onboarding process for new clients, ensuring all necessary documentation is collected.
• Conduct due diligence checks and verify the authenticity of client information.

• Preparation of necessary secretarial documents (eg. 1st board resolution , Form 45, statutory registers, share certificates etc) and to ensure lodgment completion within the deadline.

Conflict Resolution:

• Address and resolve any conflicts or issues that may arise with clients.
• Escalate matters to line manager when necessary.

Continuous Improvement:

• Contribute to the improvement of internal processes and client service delivery.
• Stay updated on professional development opportunities.

Client Relationship Management

• Build and maintain strong relationships with clients as the primary point of contact.
• Understand clients' business needs and provide strategic advice on corporate governance matters.
• Ensuring timely responses to inquiries and resolving issues effectively to enhance client satisfaction.

Advisory Services:

• Provide professional advice on corporate governance, compliance, and regulatory matters to clients in accordance to Singapore Companies Act 1967.
• Stay informed about industry trends and share insights with clients.

Administration

• Administrative task as and when assigned.

Requirements:

• Diploma/ Degree in Business, Law, or a related field.
• Relevant professional qualifications in company secretarial practice (ICSA/ ICA/ AIA/CPA) is a plus.
• Min 2 years of experience in company secretarial roles in Singapore; fresh graduate is welcome  to apply.
• Familiarity with ACRA filing requirements and procedures.

Skills:

• Strong knowledge of Singapore company law and corporate governance principles.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy in record-keeping.
• Effective communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Familiarity with company secretarial software is an advantage.
• Ability to anticipate company secretarial needs and take proactive measures.
• Willingness to stay updated on changes in regulations and best practices.