Senior Associate/Executive, Finance

Finance (AR functions)

• Collect & bank-in cash & cheques from mail opening and Centre.
• Uploading of monthly GIRO file to bank.
• Identify donation received from bank statements and obtain necessary information.
• Prepare monthly accounting entries relates to donation.
• Prepare monthly donation income reconciliation between Donor Management Systems and Business Central 365.
• Prepare statement for NCSS fundraising license and Tote Board’s funding. Submit the statements onto NCSS or Tote Board platforms.
• Prepare quarterly income variance analysis of donation income for all centres.
• Prepare annual budget including annual budget variance analysis and uploading of income into Business Central 365.
• Issuing and safekeeping of keys and locks for Donation Box.
• Liaise with HR/CEP on mail opening matters.
• Any ad-hoc duties as assigned by superior

Admin

• Key donation transaction into donation system
• Check donation records entered by associates to the supporting documents / forms for donations received through different platforms and collection modes.
• Perform reconciliation of monthly recurring credit card deductions.
• Maintain project codes, payment mode, donation source in Donor Management System - create new or deactivate old & unused codes.
• Oversee the donation mailbox to ensure that mails are followed up.
• Handle donor's enquiries forwarded by fundraising department, escalated from associates or directly from donor.
• Prepare the annual donation data for IRAS submission.
• Liaise with Compliance and external auditors on the annual audit check for donations.
• Ensure smooth running of the Donor Management System for recording of donations. Address day-to-day issues with IT and vendor.

Requirements

• Diploma in Accounting or relevant accounting qualification
• At least 2 - 4 years relevant working experience
• Experience in handling donor management system is an added advantage.
• Proficiency in Microsoft Excel.
• Good team player, pleasant personality and able to work with minimal supervision.
• Organized, detailed and meticulous.
• Able to start work immediately or at short notice