Temp Admin (Fixed Assets Sighting)

This is a 3 month contract role to support fixed asset sighting exercise by performingend-to-end physical verification and reconciliation of company assets.

1. Asset Verification & Sighting

·      Conduct physical sighting of assigned fixed assets across designated locations.

·      Verify asset existence, condition, and tag information against the fixed assetregister.

·      Scan or record asset tag numbers, serial numbers, and descriptions accurately.

·      Identify missing, damaged, obsolete, or untagged assets.

2. Asset Tagging & Labelling

·      Affix new asset tags where missing or illegible.

·      Replace damaged or outdated asset labels.

·      Ensure consistent tagging standards are applied.

3. Data Recording & Documentation

·      Update sighting results in prescribed templates/system (e.g. Excel tracker orSAP).

·      Capture discrepancies such as:

o   Location mismatches

o   Asset description inconsistencies

o   Unrecorded assets found onsite

·      Maintain proper documentation and audit trail for all findings.

4. Reconciliation & Reporting Support

·      Assist in preliminary reconciliation between physical count and asset register.

·      Highlight exceptions and escalate discrepancies to the team.

·      Support preparation of summary reports on progress, discrepancies, andcompletion status.

5. Coordination & Communication

·      Liaise with custodian to arrange access to assets.

·      Coordinate with internal stakeholders to resolve access or identificationissues.

·      Report daily/weekly progress to supervisor.

6. Compliance & Controls

·      Follow internal policies, audit requirements, and asset verificationprocedures.

·      Ensure confidentiality and proper handling of company assets and records.

·      Adhere to workplace safety requirements when performing site visits.

ExpectedOutput & Targets

·      Complete physical verification of approximately 4,300 assets within 3months as per asset sighting plan.

·      Maintain accuracy, completeness, and timely reporting of all verificationactivities.

·      Achieve agreed productivity targets (e.g., daily/weekly asset counts asassigned).

JobRequirements:

• Some working experience required in a computerized environment but not a must.
• Proficiency in Microsoft Office (Outlook, Excel and Word).