Accounting Admin cum Document Controller (5 days work week)

Job Description & Requirements

Key Responsibilities

Accounting & Finance Support

• Perform daily accounting and administrative tasks, including data entry of supplier invoices, project expense claims, and inventory records into the ILJIN Global System (IGS).
• Assist with monthly and year-end financial closing activities, including purchase and sales closing.
• Assist Branch director, accounting admin and auditor for any accounting and admin task related to ILJIN Global System (IGS).

Document Control

• Manage and maintain the company's document control system, including electronic and hardcopy records.
• Maintain an organized filing system and archive on SharePoint for technical documents, correspondence, and company records.
• Ensure proper issuance, storage, retrieval, distribution, and revision control of company documents.

Inventory & Master List Management

• Monitor inventory stock levels and maintain accurate inventory records.
• Create and update master lists for technical drawings, project documents, inventory, and company correspondence.

Administration & Coordination

• Arrange and monitor staff training courses and certifications, ensuring timely renewals and accurate record updates.
• Prepare and manage incoming and outgoing correspondence, purchase orders, shipping documents, and document transmittals.
• Schedule and maintain the company meeting, calendar and provide administrative support to the Branch Director and Korean Headquarters and Admin/Accounting Executive.
• Support and assist the Admin/Accounts Executive with day-to-day administrative and accounting duties. Coordinate with internal departments and external stakeholders to facilitate smooth office and project operations.

General Duties

• Perform other accounting, administrative, and document control duties as assigned by the Branch Director or Korean Headquarters.