Office Administrator, Bulgaria

Job Responsibilities

 

Front Desk Management

• Greet and welcome visitors, clients, and employees in a friendly and professional manner;
• Manage incoming calls, redirecting them to the appropriate department or individual;
• Maintain a tidy and organized front desk area.
• Visitor Coordination: Register and sign in visitors, issue visitor badges, and notify appropriate personnel of arrivals.
• Assists in general administrative tasks, including mail distribution, package handling, and maintaining office supplies.
• Manage orders, purchase request, invoice receipts, etc.

Administrative Support

• Assist in general administrative tasks, including mail distribution, package handling, and maintaining office supplies;
• Coordinate meeting room bookings and assist with scheduling;
• Manage orders, purchase requests, invoice receipts, etc.;
• Coordinate delivery of all subcontractors and vendors to ensure compliance with SLAs and assist in resolving problems;
• Assist facilities management staff with administrative duties or project work as required;
• Organize and administer access cards, employee benefits, SWAG;
• Making bookings for business travels;
• Manage employees’ requests via the Admin ticket’s system in place.

Security Management

• Monitor access control and ensure the security of the premises;
• Collaborate with the security team to maintain a safe environment;

Event Support

• Assist in the coordination of company events, meetings, and conferences;
• Provide support for catering and logistics as needed;

Job Requirements

• High school diploma or higher degree;
• Prior experience in a similar role is a strong plus;
• Excellent verbal and written English skills;
• Proficient in Microsoft Office and G-Suite;
• Proactive, solution-oriented, and a positive "can-do" attitude;
• Sharp attention to detail with the ability to manage multiple tasks effectively;
• Highly adaptable to changing priorities in a fast-paced environment;
• Demonstrated integrity and professional reliability.