HR cum General Affairs Assistant

A. General Affairs & Office Administration

• Assist in General Affairs (GA) functions for the Company’s
• Support the day-to-day office administrative and operational requirements
• Attend to visitors, guests, and incoming enquiries at the HQ office
• Maintain proper filing and documentation of GA and office records

B. Vendor & Procurement Coordination

• Source, compare, and negotiate with suppliers and vendors for HR / GA-related supplies and services
• Coordinate purchases and support services required for daily business operations
• Monitor vendor performance and delivery timelines
• Assist in cost control and inventory tracking where applicable
• Payment requests submission for GA related expenses

C. Employee Airport Pass Administration

• Support employees’ airport pass applications, renewals, replacements, and cancellations
• Ensure proper documentation and timely submissions to Airport police Division
• Maintain accurate records and tracking of airport passes validity to support Operations

D. Uniform & Inventory Management

• Manage uniform inventory and stock tracking
• Coordinate uniform issuance and distribution to new hires
• Monitor stock levels and coordinate replenishment where necessary

E. Workplace Upkeep & Employee Experience

• Support pantry management and office upkeep
• Ensure office aesthetics, cleanliness, and workplace environment are maintained professionally
• Coordinate maintenance and servicing of office equipment and facilities where required
• Support employee engagement initiatives, activities, and events

Job Requirement:

• Higher NITEC or Diploma or equivalent qualification
• Relevant administrative, HR, or General Affairs experience preferred but not compulsory
• Proficient in Microsoft Office applications
• Good communication and coordination skills
• Organised, detail-oriented, and proactive
• Positive service-oriented attitude and teamwork mindset

EA License no: 96C4864

Reg No: R23115903 Kong Yin Ching