Sr. Executive - Real Estate and workplace
Job Description
Key Responsibilities
- Manage administrative and secretarial duties including:
- Call handling, screening, and routing
- Calendar management and scheduling
- Travel coordination and bookings
- Planning meetings, conferences, and events
- Arranging catering, equipment, and meeting rooms
- Procurement of office supplies and equipment
- Lead vendor negotiations to optimize cost and service quality.
- Oversee housekeeping, cafeteria, and facility vendors to ensure SLA adherence.
- Manage AMCs and preventive maintenance schedules for office infrastructure.
- Coordinate insurance-related activities and documentation.
- Support Program Manager in daily operations and special projects.
Skills
- Strong communication skills in English, Telugu, and Hindi; pleasant and professional demeanor.
- Effective problem-solving ability with a proactive approach to daily operational challenges.
- Proficient in MS Excel, MS Word, and PowerPoint.
- Strong vendor management and negotiation skills.
- Experience in handling multi-functional responsibilities in early-stage setups (CUG plans, insurance coordination, office equipment vendors, etc.).
- Managed cafeteria operations & employee meals program (breakfast/lunch/snacks), including vendor coordination, quality control, and hygiene standards.
- End-to-end facilities management, including pantry and housekeeping operations.
- Experience in managing AMCs (Annual Maintenance Contracts) and vendor performance tracking.
- Handled insurance coordination (employee insurance, vendor-related policies, etc.).
- Strong budget management and cost optimization capabilities.
- Coordinate with HR for employee engagement activities and office events.
- Manage front office operations, including candidate handling, reception, and administration.
Education & Qualification
- Graduate in any discipline.
- Minimum 5-6 years of experience in office administration / facility management / administration support roles.
- Strong communication skills in English, Telugu (mandatory), and Hind.